The challenge: How do we effectively drive forward meaningful initiatives in WG meetings without sacrificing transparency and the context-building critical to newcomers and uninvolved observers?
Suggestions have ranged from bifurcating (two meetings: one actionable, one informational), to limiting active speakers to certain contributor levels, as well as a range of other considerations. The feeling by @helmass and I is that there are some low-hanging fruit in this regard that would 1) make the impact of the meetings greater, 2) reduce the burden on WG leads, and 3) foster inclusion and education adjacent to the meetings rather than within each meeting.
Suggestion 1: Open the meeting room 20 minutes ahead of the meeting start time as a forum for new joiners to discuss the slides and any related topics and/or OGs to work through context building questions without eating into meeting time; no need to mute or +1; no need for WG lead to participate other than opening the call.
Suggestion 2: Have someone record meeting minutes around actionable topics to be circulated and help inform the following week’s slide deck. This is a relatively common practice to ensure that initiatives are moving forward in the traditional business sense, and one that may benefit The Coop in this sense. Some benefits as we see it:
- Establish ‘ownership’ of tasks and ongoing efforts (easily know appropriate POC); and also identify stalled efforts
- Move conversations along more meaningfully by tracking historical context of a topic (avoids rehashing)
- Provide a way to self-educate without participating ← (largest community value-add IMO)
- Provide accessible context for timezone-async contributors
If you’re a participant, please signal if you would find either useful. If you’re a WG lead or Gold Owl please indicate in the comments whether you’d be amenable to adopting these suggestions in whole or part (would require the +20 min early open of the room; however, meeting minutes should be delegated within the WG so no extra lift for WG leads). Looking for solid community feedback on this and discussion around any other low-effort/high-value-add ways to improve meeting efficiency.
Sentiment check ONLY. Select all that apply:
- I think a casual forum ahead of individual meetings would be useful.
- I would find WG meeting-minutes useful.
- Don’t change a thing.