Hi Owls –
Weekly Standup meetings on Mondays have been a long-standing tradition at the Coop – started by Set, then led by @BigSky7, and recently passed to me to facilitate. Most of the feedback I’ve collected on this meeting is that it is a valuable way to understand what’s being worked on across the Coop, and identify things that need further follow-up outside of the meeting.
That said, as we evolve into the Nest/Pod structure, this meeting format is due for an update! I previously considered modifying the existing structure from Working Groups → Pods, so that every Pod would give a weekly update. Unfortunately, we have too many Pods for this to be feasible in an hour, and I don’t think it would be wise to extend the meeting further.
Instead, I propose that we ask Nest leaders to give an update each week to cover the ongoing and planned work in their team. I propose we leave the structure open-ended (vs the this week/last week/shoutout structure we did previously). Those leaders should feel free to take 5-7 minutes and 1-4 slides to cover their updates, as well as an optional Pod spotlight.
Pod spotlights do not need to be used each week, and should be used to communicate important milestones, new strategy, high-impact launches, etc that impact the wider Coop outside of their Nest. A Pod Leader would likely be responsible for presenting these, and again the slide structure would be left to their judgement.
One thing I’d like to add to this meeting is a contributor shoutout – I think this can help build our culture and build on the great tradition of each WG doing a shoutout in the previous format. Each week, one contributor will shoutout another contributor who has helped them or done something great the previous week. The contributor who was shouted out this week will be responsible for shouting out someone else the following week.
Here’s a link to a proposed updated template: New template - Index Coop Weekly Planning - Google Slides
Would love to hear feedback/thoughts/ideas!